Job Description

Administrative Assistant

CRS Management Group is a company that specializes in professional canvassing and grassroots outreach for a multitude of organizations and causes. We are looking for a new member of our central administrative team who is self-motivated, organized, and can work collaboratively with the Vice President of Operations, central office staff, and field staff around the country. This is an in-person role in Lakewood, Colorado.

Job Overview:

• Implement administrative processes and procedures for campaigns.
• Assist field teams to hire their teams of employees accurately and efficiently.
• Complete all payroll processing for multiple field campaigns.
• Complete daily data entry and other tasks as needed.
• Be responsible for office management at the CRS Management Group central office.

Essential Job Duties:

• New Hire Processing - ensure completion of all new hire paperwork, including background checks, e-verification, and payroll profiles.
• Keep new-hire tracker up to date and follow up with appropriate parties for missing items.
• Process terminations as applicable.
• Maintain payroll profiles for employees - Keep employee statuses up to date, accurately record pay changes, ensure correct employee taxes, and direct deposits.
• Biweekly Payroll Administration – assist with coordination of payroll preparation and confirmation with field teams; review and process payroll data from active campaigns; review director expenses, mileage reimbursements, and bonus pay.
• Assist in processing final payment of wages as required.
• Train campaign administrative assistants to manage paperwork, onboarding, and payroll support processes as needed.
• Office Management - keep track of central office supplies as well as remote offices, and place orders as needed.
• Assist in tracking eligibility and collecting enrollments for company benefit programs.
• All other duties or projects as assigned by the Vice President of Operations.

Job Requirements:

• A minimum of a Bachelor’s Degree in Administration or related field is preferred. (Job experience of 3 or more years in a similar role may be used to substitute the degree requirement.)
• Proficiency with Paycom or similar payroll systems. (2 years of experience preferred).
• Proficiency with Microsoft applications and cloud-based storage platforms, file, and folder organization, etc.
• Experience with Microsoft Excel, quantitative data analysis and reporting, and basic database navigation.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

· Clear and concise verbal and written communication skills.

· Must be self-starter with strong critical thinking skills, highly organized, detail-oriented, and able to multi-task, initiate projects and prioritize.

· Must be able to manage all details of a project from start to finish.

· Self-sufficient. Knows how to operate quick turnarounds with limited instruction.

· Interpersonal skills that enable collaborative working relationships with fellow employees and demonstrate the ability to follow through on projects in a timely manner.

· Confident personality comfortable working in high-energy, high-pressure, and quick-turnaround situations.

Other Information:

CRS Management Group offers medical, dental and vision insurance, a 401(k) plan, paid time off and paid holidays.

Hours: 30-32 hours per week

Rate: $27.50/hour

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